Expert Customer ServiceUltraCamp stands out in a crowd of other registration software companies because of our stellar customer support. Our support team is made up of former camp professionals and educators who have the personal experience to better understand what you are trying to accomplish. When you call our toll-free tech support number, you’ll speak to a real person who will take the time to talk through your concerns--and there are no added fees for our technical support.
- In-person support or training sessions are available at our office in Southwest Michigan.
- A built-in support ticket system provides a convenient and searchable support history.
- A personal call-back service provides emergency support after normal office hours.
Donor ManagementCreate new donor relationships and strengthen existing ones. Use our appeal tracking tool to evaluate your solicitation methods. Create and track campaigns, easily communicate with donors, and run reports to find out which methods work best to make your camp successful.
- Create and track campaigns with ease
- Communicate with donors
- Provide tax receipts
- Optimize your donation activity through reporting and appeal tracking
Staff ApplicationsManage your staff application process with UltraCamp. We provide integrated background checks, online reference forms, checklists, and task reminders to help applicants stay on track. We make it easy for your staff to apply and for your organization to efficiently review application data and communicate with applicants on their employment status. Once staff are hired, you can provide them with a checklist of tasks to be completed prior to their arrival.
- Send online reference forms
- Run online background checks
- Create tasks to track progress through the application process
Facility ManagementEnhance the management of your Retreat and Conference reservation process with UltraCamp’s Retreat Management add-on. Our software provides your administrative team with built-in communication tools, robust reporting, flexible invoicing, and an interactive calendar to help you make certain that your bookings are up-to-date and accurate.
- Use facility templates to track capacity usage
- Calculate pricing for facilities and activities based on your standard rates or manually enter custom pricing
- Retreat calendar displays daily facility usage at a glance and can be exported to iCal or Google calendar
Integrated Point of SaleHelp your campers and guests enjoy an easy store visit using our Point-of-Sale system by tracking their store balance, keeping your inventory stocked, and managing merchandise trends.
- Collect store deposits during registration and automatically track their balance within the Point-of-Sale database
- Manage store inventory
- Monitor sales with built-in reports
Customizable Online RegistrationStreamline your registration process to get the information you need while giving your clients a smooth registration experience.
- Session selection automatically displays only the sections the client is eligible to sign up for
- Determine what information you need to display during the registration process
- Choose from a variety of payment option settings, including deposit collection, full payment, or payment plans
Integrated Camper HealthYour medical staff will be able to keep track of medications, record medical incidents, and access online health forms using our Camper Health tools.
- A complete health menu, where medical staff can run reports and log information specific to camper health
- Printable kardex cards that show the medication schedule for your client, including printing a picture to easily identify them
- Login-protected secure and HIPAA-approved medical visit logging
Easy Check In/Out For Day CampsMake drop off and pick up easy by using our Check in / out tool. Keep track of arrival and departure times, monitor authorized pickups, and track extended care costs!
- Easily track exact check in and out times on your iPad or other tablet
- List the authorized pickups for each individual within the tool
- Manage and calculate time and cost for extended care options